How do I file the waiver of liability on a mobile device (Volunteer)?

The following information applies to Command Pilots and Earth Angels, listed below as ‘Volunteer’ and Passengers and their Companions, listed below as ‘Passenger.’

 

To mitigate risks associated with travel due to COVID-19, it is strongly recommended everyone sign the electronic waiver on their own mobile devices when possible. Passengers will be sent a link to the electronic waiver as well. Signatures must be made planeside.

If Passengers do not have a mobile device with access to the electronic waiver, Volunteers may allow Passengers to sign on their mobile devices. It is recommended everyone take safety measures when doing so, such as covering the mobile device in plastic (touchscreens work when covered with a Ziploc bag or plastic wrap), wiping it down with sanitizer before and after anyone touches it, etc. A finger or stylus can be used to sign on a touchscreen. Similar safety measures are recommended for signatures using a paper waiver (e.g. everyone uses their own pen). Make sure Passengers only sign in their designated field(s).

Due to internet connectivity issues, especially at remote airports, the electronic waiver may not be available. Always keep hard copies in your plane/car, along with stamped envelopes, and mail or fax the waiver before departure if needed. You may also take a photo of the signed waiver and e-mail it to missionsteam@angelflightwest.org

 

Passengers can access the waivers through their itinerary e-mail.

Itinerary E-mail

This e-mail is sent to Volunteers and Passengers when a Volunteer is assigned to the mission, as well as anytime there are updates to the mission. They will click the waiver link at the top of the itinerary e-mail under the ‘File your waiver electronically’ section. They will sign and click ‘Save & Send Waiver’ at the bottom of the page.

 

Volunteers can access the waiver several ways outlined below.

Mobile App

Open the app. Click ‘My Missions’ and select ‘Upcoming Flights.’ Locate the correct mission and click ‘File a waiver.’ Sign and click ‘Save & Send Waiver’ at the bottom of the page.

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Itinerary E-mail

This e-mail is sent to Volunteers and Passengers when a Volunteer is assigned to the mission, as well as anytime there are updates to the mission. Click the waiver link at the top of the itinerary e-mail under the ‘File your waiver electronically’ section. Sign and click ‘Save & Send Waiver’ at the bottom of the page.

 

‘Your Angel Flight Today’ E-mail

This e-mail is sent on the morning of the flight. Click the ‘File your Mission Liability Waiver’ link. Sign and click ‘Save & Send Waiver’ at the bottom of the page.

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‘My Flights’ in VPOIDS

Sign in to VPOIDS. On the left-hand side of the page click ‘My Flights.’ Navigate to the ‘Future Missions’ tab and locate the correct mission. Click ‘File a waiver for this mission leg’ and sign and click ‘Save & Send Waiver’ at the bottom of the page.

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For more detail on ensuring your waiver is received by the AFW office, please review the video below.

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